Similar to identity theft, this type of fraud happens when an unauthorized individual gain access through online banking applications, capturing the account information to create and write bad checks.
An adverse action notice is a document sent to a loan applicant stating a bank’s rationale for denying a loan. It may also contain a counteroffer, such as a lesser amount or a request for an approved co-borrower.
The term “aging exceptions” refers to a group of critical exceptions that have not been resolved within a reasonable amount of time.
Altered check fraud occurs when a fraudster changes the amounts and Payee from a stolen check.
An authorized signer form is a document that allows an account holder to grant a range of clearance levels to individuals to perform certain functions within a bank account.

Loan administration is a broad topic in banking that involves determining loan eligibility, tracking loan documentation, and generating reports. Typically, a loan administrator is part of the loan operations team and supports or oversees the financial institution’s loan administration processes. Loan administration processes and workflows vary based on the footprint of the bank and the technology each financial institution uses to support these duties.

General Loan Administration Tasks

Following sound loan administration practices contributes to a financial institution’s safety and soundness throughout the life of each loan.

Upfront: Loan administrators may be part of committees that decide which loan applications will be approved. At a minimum, loan administrators inspect submitted documentation to ensure that compliance and risk mitigation requirements are being met.

Ongoing: Loan administration teams also oversee ongoing follow-up activities, such as verifying that a borrower is maintaining proper coverage on collateral and renewing UCC filings every five years.

General reporting: Loan administrators support risk mitigation by providing timely reports to appropriate employees for further action. This includes concentration reports and past-due reports. Ticklers are commonly used to track and report on missing and past-due items.

Variations in Loan Administration

Loan administration functions can vary from one institution to another, especially when a bank or credit union’s asset size and technology stack are considered.

For example, if a financial institution has very many branches, its loan administration process might be less centralized compared to a $50 million institution with only one branch. Banks and credit unions also use a wide variety of technology to help manage loan administration, which influences the amount of time-consuming work that must be done. Paper file folders, electronic spreadsheets, and core-built and third-party apps—including AccuAccount—are common choices by banks and credit unions.

Loan Administration Resources

For more information about loan administration best practices, be sure to check out our extensive resource library with free spreadsheets, whitepapers, and eBooks.

You can also browse our banking definitions page for more terminology.

Explore more resources

AccuAccount: Solution Overview Brochure

Track and manage every loan document in one system and streamline loan management from application through servicing with our core-integrated software platform. From loan application automation, to drag-and-drop document imaging, to document tracking, and five...
Read More »

Alogent Fraud Mitigation Solutions

Check fraud - using paper or electronic checks to obtain money illegally - can occur at any step in the user journey and from any device or workflow by forging an account holder’s signature on a stolen check, altering a legitimate check, or writing a...
Read More »

Related articles

Tuesday 26 March 2024

Check Fraud: Common Examples and How to Stay Ahead of the Fraudsters

Check fraud is the most prevalent type of fraud at financial institutions, costing billions of dollars in losses annually, while impacting millions of account holders…

Learn More »

Wednesday 20 March 2024

Accelerating Efficiency by Leveraging Alogent’s Full Suite of Process Automation Solutions

Why should your bank or credit union consider implementing FASTdocs alongside AccuAccount? For financial institutions looking to retire legacy systems, consolidate vendors, and reduce paper-based…

Learn More »

Thursday 14 March 2024

Show Me the Money: Best Practices to Accelerate Funds Availability through Check Deposits

The Financial Brand recently published an article highlighting how faster access to funds could reshape the battle for deposits. Would you implement new processes if…

Learn More »

Tuesday 12 March 2024

With Delinquencies on the Rise, It’s Time to Rethink Collateral Perfection & Risk Management

Delinquent loans seem to be on the rise at financial institutions across the United States. Such trends may indicate macroeconomic difficulties, but they also pose…

Learn More »

Tuesday 5 March 2024

3 Loan Management Workflows to Help You Save Time & Drive Efficiency

Automating a single task may not seem like a big savings in the grand scheme of things. But, what if that task occurred multiple times…

Learn More »

Monday 26 February 2024

Banking Innovation: Are You Keeping Up with Transaction Processing Trends Shaping the Banking Market?

The payments landscape continues to take shape with alternative payment and cashless transaction methods, yet in the face of persistent digitalization, checks remain a viable…

Learn More »

Thursday 15 February 2024

Meeting Gen Z’s Banking Demands and Remaining Relevant with the Largest Generation in American History

The year is in full swing, and financial institutions are keenly observing the emerging powerhouse of economic influence: Generation Z. This generation isn’t just digitally…

Learn More »

Tuesday 6 February 2024

From Loan Imaging to Cold Storage: Extend AccuAccount’s Automation Potential with Additional Content Management Capabilities from Alogent

Efficient document and information management is increasingly important for modern financial institutions. Paper documents, siloed information, and outdated technology create operational bottlenecks that can be…

Learn More »